Accounting Assistant- VC for Research - 2000000027
Pay Grade: 37
Hiring Range: $16.83- $20.20/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Accounting Assistant handles the day-to-day business operations related to personnel management, purchasing, accounts payables, contracts, travel coordination, inventory, and other business functions primarily for various divisions within the Office of Research. This position performs advanced financial duties in maintaining accounting and personnel records for the Office of Research, including but not limited to budget reporting, analysis, and oversight of all accounts.
DUTIES AND RESPONSIBILITIES:
- Assists in yearly budget preparation; develops, assembles and compiles data and reviews expense projections for accuracy; prepares division probables for mid-fiscal year analysis for the divisions within the Office of Research.
Generates reports and assists Director with budget forecasting during the year and for end of year closeout. Performs account analysis and provides monthly statistical reports; works closely with Director to monitor departmental, state and restricted accounts to ensure that the Office of Research divisions meet budget.
Initiates, reviews, verifies, and certifies all purchase orders, invoices, internal transfer vouchers, deposits.
Initiates correspondence and communicates with vendors and UT departments to resolve issues related to purchases, contracts, receivables, timekeeping, travel, general business operations. Identifies problems and takes initiative for resolution.
- Reviews departments’ procurement card charges for accuracy and completion. Reconciles procurement card accounts.
- Creates non-compete justifications, requisitions, contracts and asset numbers. Routes purchases and contracts in routing system and monitors routing and execution of documents.
Manages the travel processing for Office of Research staff, candidates, and campus event speakers, including coordinating travel plans and processing initial authorizations and expense reports.
Assists Director with all personnel functions including creating positions, processing pay funding changes, terminations for the Office of Research departments.
Reviews and enters biweekly and monthly timesheets, ensuring accuracy and adhering to deadlines. Ensures compliance to university fiscal policy.
Monitors the effort certification for employees assigned to restricted accounts.
Establishes, updates, and maintains unit files, inventories, and records; implements and maintains data management systems, as required.
Assists with Bridge Fund, New Grant Support and CORNET Award management of accounts and budget reporting.
Performs other related duties as assigned.
EDUCATION: Bachelor's Degree (TRANSCRIPT REQUIRED)
EXPERIENCE: One (1) year administrative, bookkeeping, data processing experience; OR a combination of education and related work experience to equal nine (9) years. (Experience with IRIS (SAP) is preferred).
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to work independently to perform duties with multiple departments as assigned.
- Knowledge of general accounting principles. Ability to gather data, compile information, and prepare reports.
- Demonstrated ability to supervise and organize work; compose correspondence and prepare reports; and interpret, explain and apply a variety of policies, regulations and standards.
- Ability to supervise, train, monitor, and motivate the work of others.
- Ability to make administrative/procedural decisions and judgments.
- Ability to communicate effectively, both orally and in writing with a wide range of personalities, levels of position, and diverse cultures and backgrounds.
- Strong writing and editing skills to compose, proofread, and to review.
- Ability to analyze and solve problems. Ability to resolve conflicts with creativity and authority while maintaining a professional relationship.
- Independent ability to use discretion and an understanding of the sensitive issues to make decisions and resolve problems. Demonstrated ability to maintain confidentiality.
- Skill in organizing resources and establishing priorities.
Must be proficient in Microsoft Office (Word & Excel), spreadsheets or database applications, Internet Explorer, mail-merge, e-mail.
WORK SCHEDULE: This position may be occasionally required to work evenings and weekends.
An official transcript or documentation to verify education must be submitted in a sealed envelope to the Human Resources Department prior to first day of employment if selected for a position.
Vice Chancellor For Research
Job Posting Jan 17, 2020, 3:00:18 PM