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Bursar At University of Hartford

Location: West Hartford, Connecticut

Job Description

Assumes responsibility for billing the majority of the University of Hartford’s annual operating revenue, collection of all accounts receivable and loans and assists with the disbursement of student financial aid. Provides direction and leadership in financial management in compliance with applicable University policies, federal and state regulations and generally accepted accounting procedures. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Assumes responsibility for the preparation, implementation and oversight of short and long-range goals for the Bursar’s Office and joint responsibility with the Registrar for the Student Administrative Services Center (SASC), ensuring a high impact customer-oriented approach to service delivery to the University community. Leads the operations, collections and loan control divisions of the department in an effort to ensure completion of required tasks as well as maximize University contributions. Develops and manages the department within the framework of a balanced budget. Handles highly sensitive information with confidentiality and tact.



Essential Duty?
Yes

Percentage Of Time
35%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Maintains rate tables to assess tuition and fees. Develops detail codes and accounting rules for automated transactions generated in the Banner Student and Accounts Receivable modules and CASHNet that are fed to the Banner Finance system. Collaborates effectively with Information Technology Services (ITS) to schedule on-line and batch activities of the Banner Accounts Receivable Information Systems as well as actively support Banner maintenance and/or modification requests, product upgrades and subsequent testing and problem resolution. Identifies, develops and implements software enhancements to improve the efficiency and integrity of the Bursar and SASC Offices.



Essential Duty?
Yes

Percentage Of Time
15%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Establishes, cultivates and maintains effective working relationships with external vendors and collections agencies, serving as the primary liaison for payment, billing and insurance options offered by the University. Communicates with and counsels students, parents and sponsors regarding unresolved billing or payment issues as necessary and/or appropriate.



Essential Duty?
Yes

Percentage Of Time
10%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Establishes, cultivates and maintains effective working relationships with internal constituents including, but not limited to, the Registrar and Director of Student Financial Assistance regarding enrollment, assessment and payment policies and processes.



Essential Duty?
Yes

Percentage Of Time
10%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Evaluates existing business processes in an effort to continuously improve operational effectiveness. Recommends, designs and analyzes business process improvement efforts to ensure the proper implementation and use of technology concerning accounts receivable processes and their associated systems. Implements corrective actions as necessary and/or appropriate.



Essential Duty?
Yes

Percentage Of Time
10%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Analyzes and makes recommendations to the Controller for the annual bad debt write off and allowance for doubtful accounts. Reviews account settlements. Assists the Treasurer with cash transfers. Assumes responsibility for lock box collections.



Essential Duty?
Yes

Percentage Of Time
5%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Oversees the daily, monthly and yearly reconciliation of all accounts receivable to the general ledger, assisting in the resolution of problems as necessary and/or appropriate. Works closely with the Controller to ensure financial information and reporting is provided in a timely manner concerning the annual financial statements. Works closely with external auditors to complete the annual audit of the financial statements.



Essential Duty?
Yes

Percentage Of Time
5%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Interprets, implements, administers and stays knowledgeable of University policies as well as applicable federal and state regulations as they relate to tax reporting, assessment, billing, financial aid disbursement, loan programs and collections.
Performs other duties as assigned.



Essential Duty?
Yes

Percentage Of Time
5%

Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility

Performs other related duties as assigned.



Essential Duty?
Yes

Percentage Of Time

Posting Detail Information

Posting Number PS398P Working Conditions

Normal office situation.

Education

Bachelors Degree Required

Physical Effort

Typically sitting at a desk or table, Light lifting or carrying 25lbs or less.

Impact of Actions

Makes recommendations or decisions which usually affect the assigned department, but may at times affect operations, services, individuals or activities of others outside of the assigned department.

Complexity

Analytical: Work is non-standardized and widely varied requiring the interpretation and application of a substantial variety of procedures, policies and/or precedents used in combination. Frequently, the application of multiple, technical activities is employed; therefore, analytical ability and inductive thinking are required. Problem solving involves identification and analysis of diverse issues.

Decision Making

Highly Complex. Supervisor is available to review established departmental and/or organizational objectives. Independent judgment is required to recommend departmental or organization objectives, evaluate new approaches to problem solving and assess changing facts or conditions.

Internal Communication

Requires regular contacts with internal personal of importance and influence involving considerable tact, discretion and persuasion in obtaining the cooperation of others. Requires the handling of delicate relationships and complex situations.

External Communication

Requires regular external contact to discuss issues of moderate importance and to respond to inquiries. Requires continuing contacts with the public involving the enforcement of regulations, policies and procedures.

Customer Relations

Contact with customers involves providing service in person to resolve serious complaints, maintain key relationships, make significant adjustments, handle high profile meetings or deal with very sensitive relations.

Managerial Skills

Responsible for supervising multiple functions with full accountability for effective operation and results.

Knowledge & Skills

Advanced Professional Skills: The professional theory and practice of the level above, but applied at the advanced level of a “seasoned” provessional. Requires extensive knowledge of their professional discipline and a working knowledge of related fields. Understands information in several unrelated professional disciplines.

Special Skills

The ability to work effectively with diverse groups.

Desired Start Date Position End Date (if temporary)