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Administrative & Marketing Assistant At Express Employment Professionals

Location: San Francisco, California

Job Description

Responsibilities
Provide individual assistance to the CMO and attorneys as requested
Make travel arrangements and perform administrative duties in support of the CMO
Support firmwide budget process
Process firmwide marketing and business development invoices and expenses
Facilitate monthly conference calls and annual department meeting
Compose internal business development communications
Aggregate US and EU media mentions (public relations)
Manage firmwide marketing collateral - ensure periodic updates and proper distribution
Collect statistics for metrics regarding the departments achievements and growth
Assist Client Relationship Management team with maintaining the database, including researching companies, and entering and cleaning data.
Coordinate with photographers on headshot photo shoots firmwide, process invoices and keep record of local photographers in each office.
Ensure that the office maintains an inventory of all firm marketing materials and office personnel are aware of any newly published materials
Direct potential clients and other "cold" callers to appropriate attorneys
Supply firm "premium" items (golf balls, t-shirts, hats, etc.) to lawyers as requested
Attend any attorney meetings where needed regarding business development and marketing activities and assist with firmwide business development and marketing activities as requested
Work with the Marketing Director to coordinate all external client events for San Francisco
office to include:

> Develop budget, make arrangements and coordinate on-site logistics for
events, including post event follow-up
> Act as a liaison with vendors and outside locations for event facilitation
> Assist with the ordering of all food and alcohol for events
> Prepare the marketing materials for use at events and coordinate promotional
items, mailings, and follow-up
> Maintain the office's inventory of conference display items and signage and
work with the Creative Services Manager to produce display items as needed
> Write short pieces for the firm's intranet and media releases in support of
office events
> Process all invoices for related event expenses

Update attorney biographies
Perform administrative duties, including filing and general record keeping
Perform other duties as assigned

Essential Job Specifications/Qualifications
Ability to effectively and respectfully communicate with other staff, lawyers, management
and clients through written correspondence, surveys, memos, etc.
Ability to deal professionally with both internal and external clients on all levels
Ability to respond quickly and sensitively to lawyer inquires, the acumen to know who to
contact to get things done, provide quick follow-up and status reports until the process
is finished
Ability to organize a large amount of data and files into an efficient system (both electronic
and hardcopy) for easy filing and retrieval
Ability to adapt to changing work priorities, work flow and work assignments
Ability to meet project deadlines, work well under pressure and handle multiple priorities
while maintaining a professional composure
Demonstrated proficiency in Microsoft Office environment
Ability to type accurately and efficiently
Ability to work a flexible schedule and overtime up to 15 hours per month to accommodate
projects as needed
Requires the ability to regularly report to work on the days and times scheduled

Education/Experience/Certifications
Minimum one (1) year marketing experience in a law firm preferred
Minimum three (3) years secretarial or administrative experience preferred
Undergraduate degree in a related area, such as marketing or communications strongly
preferred

Job Types: Full-time, Contract

Salary: $25.00 /hour

Experience:

Work authorization:

Benefits offered:

Contract Length:

Contract Renewal: