Setup and maintain Service Provider account in exp.o GCI.
Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for.
Perform Service Provider payable audits on a regular basis to check rates to agreed rates and services are accounted for in the correct product and cost GL.
Review and approve Employee Expense Reimbursements in Concur system providing valid supporting documentation is attached, record journal in exp.o Accounting per Concur extract and perform monthly GL reconciliation.
Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
Schedule and prepare payments in exp.o Accounting system and the Banking system.
Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
Assist Controller with payable Tax reporting requirements.
Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
Support Accounting Department with miscellaneous projects and assignments.
Bachelor’s Degree in Accounting or Business Administration with 2 years experience in Accounting.
Experience with MS Office programs, particularly Excel, and fundamental understanding of accounting systems.
Ability to work with a high degree of detail and able manage and prioritize multiple tasks and deadlines
Effective verbal and written communication skills
Expeditors offers competitive benefits to all full time employees including: