NATURE OF WORK
This is highly responsible and complex administrative and managerial work planning, organizing the activities of the Department of Finance. The Assistant Director of Finance/Accountant also assists the Director of Finance in serving as Budget Officer.
Work involves responsibility for planning, organizing, and directing all day-to-day operations of the Department of Finance, including accounting and internal control; payroll; accounts payable and receivable; customer service; collection, disbursement, investment of all City funds; debt management; and other fiscal activities. Work also includes managing the City's accounting software system. Supervision is directly exercised over two full-time and one part-time finance department personnel. Work is performed under the supervision of the Director of Finance and in compliance with federal, state, and City laws, statutes, and ordinances. Work is reviewed through conferences, reports, and audits for overall program effectiveness.
ESSENTIAL JOB FUNCTIONS
Assists with developing systems, policies, and rules and regulations for transacting financial matters; directs general accounting activities and developing and maintaining internal control systems.
Primary responsibility for preparing long range financial plans, fiscal studies, income and expenditure estimates, and financial reports as requested by the Director of Finance and required by law.
Reviews and approves all purchases by City departments within the framework of adopted budget and purchasing policies; estimates cash needs based on purchasing patterns.
Primary responsibility for the preparation of the annual budget, including forecasting revenues; prepares ordinances to implement the budget, including tax levy ordinance; monitors budget performance.
Primary responsibility for preparation for the annual audit; prepares all necessary journal entries, audit schedules, and statistical schedules for the annual financial report; prepares the supplemental financial report.
Primary responsibility for coordination of the various functions of the department with all other departments regarding budgetary, personnel, or insurance matters.
Attends meetings of local, county, state, and regional agencies related to financial management activities; receives citizen complaints and requests; responds to requests for information and assistance from citizens and outside agencies and organizations.
Responds to public inquiries, particularly regarding utility billing; coordinates the placement of delinquent accounts with collection agencies.
Follows safe work practices.
OTHER JOB FUNCTIONS
Performs related work as required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
REQUIREMENTS OF WORK
Graduation from a four-year college or university with major course work in accounting, finance, or related field; an MPA/MBA or CPA is desirable; considerable experience in finance administration including supervisory experience; or any equivalent combination of training and experience that provides the following knowledge, abilities, and skills:
Knowledge of the applicable laws and administrative policies governing municipal finance practice and procedure.
Knowledge of principles and practices of municipal accounting.
Knowledge of the principles and methods of organization, management, and supervision.
Knowledge of data processing systems used in municipal government.
Ability to plan, organize, and direct comprehensive financial programs.
Ability to formulate and install accounting methods and procedures and ensure that these comply with federal, state, and local law.
Assist with preparation of complex financial reports for presentation to experts and to the public.
Ability to establish and maintain effective working relationships with City officials and the public.
Assists with needs assessment, perform fiscal planning, target available resources, and implement effective programs.
Ability to communicate effectively, both orally and in writing.