The Health and Safety Administrator under the direction of the National Health & Safety Manager provides support to Bayshore locations and the National Development Centre in the areas of Workplace Health and Safety.
DUTIES AND RESPONSIBILITIES:
- Provide administrative support to the National Manager of Health and Safety
- Pay and track departmental expenditures and invoices
- Draft correspondence including letters, memos, reports and presentation materials.
- Assist with the National Health & Safety Manager in investigating work-related incidents
- Maintains the Parklane WCB database and assists with submissions of Employer’s report to WCB
- Maintain the physical demand analysis database for staff
- Participate in ongoing internal and/or external continuing education activities
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns
- Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health & Safety, and Labour laws
- Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
- First Aid Attendant at NSC
- Complete other tasks as requested
- Schedule and coordinate departmental meetings, appointments and travel arrangements.
- Prepare and distribute meeting agendas, minutes and relevant supporting materials.
- Receive, sort, scan, doc-link and distribute incoming departmental mail.
- Track and report on the receipt of monthly location safety meeting minutes and inspections.
- Maintain the safety products guide and ensure that safety products and materials are current, available and/or provided to locations as appropriate.
- Maintain workers’ compensation costs and performance tracking systems and files.
- Complete other tasks as requested.
A minimum of a certificate in Occupational Health & Safety, in progress, or the equivalent work experience within an Occupational Health & Safety Department is preferred.
A minimum of 3 to 5 years’ experience of progressive and varied Occupational Health & Safety and Administration settings is preferred.
Other Skills and Abilities:
- Multitasking, prioritizing and time management skills are essential for success in this role.
- Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format.
- Ability to work independently and as part of a team.
- Strong computer skills including intermediate to senior level Excel and Word application skills. Commitment to continual learning.
- Proficient in MS applications including Word, Excel, Outlook, PowerPoint, Publisher, and SharePoint.
- Proficient in Parklane, Health and Safety claims and disability management system is a definite asset, and strongly preferred.
- Strong oral and written communication skills.
- High attention to detail and timelines.
- Ability to effectively plan and organize work tasks with minimal supervision.