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Health and Safety Administrator At Bayshore HealthCare

Location: Mississauga, Ontario

Job Description

JOB SUMMARY:

The Health and Safety Administrator under the direction of the National Health & Safety Manager provides support to Bayshore locations and the National Development Centre in the areas of Workplace Health and Safety.

DUTIES AND RESPONSIBILITIES:

  • Provide administrative support to the National Manager of Health and Safety
  • Pay and track departmental expenditures and invoices
  • Draft correspondence including letters, memos, reports and presentation materials.
  • Assist with the National Health & Safety Manager in investigating work-related incidents
  • Maintains the Parklane WCB database and assists with submissions of Employer’s report to WCB
  • Maintain the physical demand analysis database for staff
  • Participate in ongoing internal and/or external continuing education activities
  • Adhere to Bayshore Policies and Procedures.
  • Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
  • Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns
  • Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health & Safety, and Labour laws
  • Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
  • First Aid Attendant at NSC
  • Complete other tasks as requested
  • Schedule and coordinate departmental meetings, appointments and travel arrangements.
  • Prepare and distribute meeting agendas, minutes and relevant supporting materials.
  • Receive, sort, scan, doc-link and distribute incoming departmental mail.
  • Track and report on the receipt of monthly location safety meeting minutes and inspections.
  • Maintain the safety products guide and ensure that safety products and materials are current, available and/or provided to locations as appropriate.
  • Maintain workers’ compensation costs and performance tracking systems and files.
  • Complete other tasks as requested.

Qualifications:
QUALIFICATIONS:

Education:

A minimum of a certificate in Occupational Health & Safety, in progress, or the equivalent work experience within an Occupational Health & Safety Department is preferred.

Experience:

A minimum of 3 to 5 years’ experience of progressive and varied Occupational Health & Safety and Administration settings is preferred.

Other Skills and Abilities:

  • Multitasking, prioritizing and time management skills are essential for success in this role.
  • Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format.
  • Ability to work independently and as part of a team.
  • Strong computer skills including intermediate to senior level Excel and Word application skills. Commitment to continual learning.
  • Proficient in MS applications including Word, Excel, Outlook, PowerPoint, Publisher, and SharePoint.
  • Proficient in Parklane, Health and Safety claims and disability management system is a definite asset, and strongly preferred.
  • Strong oral and written communication skills.
  • High attention to detail and timelines.
  • Excellent people skills.
  • Ability to effectively plan and organize work tasks with minimal supervision.