The Logistics Assistant is responsible for supporting the Logistics Team in coordinating the deliveries within a set time frame and ensuring they are made on time.The Logistics Assistant will also be responsible for communicating with various parties both internally and externally regarding deliveries.
DUTIES AND RESPONSIBILITIES
The following are areas of responsibility and sample tasks of the types of activities and delegation required to complete the responsibilities. Other tasks or responsibilities may be assigned as required.
Responsibility: Receive the finished packages from the assembly process
Assess the workload of expected packages by communicating with the intake desk and the assembly area
Use computer systems to view the expected delivery loads
Counsel the intake and assembly areas about workflow, routes, and timing, to optimize the scheduling and routing of deliveries
Establish the areas where packages will be placed for delivery preparation
Responsibility: Prepare the packages for delivery
Determine whether the planned schedules and routes are appropriate for the current situation
Consider availability of the client/customer when the driver’s stops are planned
Contact clients, customers, or internal contacts as required to meet delivery or contract requirements
Determine the shipment method using drivers, delivery services, or couriers
Assign, re-assign, and amend route manifests as required
Use courier on-line services to schedule courier pickups as required
Add the appropriate packing slips and manifests to the packages and compile the packages into a location for loading
Responsibility: Schedule and assign drivers, delivery services, or couriers
Change the drop points for transfers as required
Determine the work loading of the drivers
Add drivers to specific routes as required to meet workload
Coordinate transfer of packages between driver and routes in case of non-deliverables
Facilitate the pickup of pumps and waste as required
Participate in Bayshore’s ability for customers to determine order and delivery statu
Responsibility: Administer the distribution area.
Review driver submissions, such as manifests, time sheets, GPS travel records, and delivery reports to check for accuracy and consistency
Data enter information into Bayshore computers using various software for order tracking and KPI’s (key Performance Indicators) and customer requirements
Participate and contribute to the documentation requirements of ISO
Education and/or Experience
High school diploma or equivalent, and relevant post secondary education desirable.
Previous experience coordinating a high volume of orders is preferred
Ability to multi-task in a fast paced environment ensuring deadlines are met
Solid knowledge of Ontario geographical areas is highly preferred
Experience working in health care is an asset
Flexibility to work a variety of shifts
Ability to read, write and comprehend documentation relevant to the responsibility. Fluency in a second language is an asset. Ability to effectively present information in one-on-one and small group situations to employees of the organization.
Ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals.
Ability to apply good judgment to rationalize conflicting demands and tight deadlines. Be willing to choose the best option when options are limited.
Other Skills and Abilities
Experience working in a fast paced environment with tight deadlines
Ability to organize workload for efficient use of time
Ability to function independently
Ability to direct a small group of immediate reports
Excellent telephone skills
Familiarity with computers and applications essential
The employee is regularly required to move small packages and to move carts and trolleys
The employee frequently is required to listen and talk
The employee is required to stand, bend, walk, stoop and sit
Specific vision abilities required by this job include close vision, distance vision, colour vision, depth perception, and the ability to adjust focus
Lifting required as per employee capacity, employee must notify Supervisor regarding any health issues that may affect ability to lift
The employee may be exposed to toxic or caustic chemicals
The employee is occasionally exposed to fumes or airborne particles
The noise level in the work environment is usually moderate
Evening and Weekend work may be required