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Director, Project Management Office At Baylis Medical

Location: Toronto, Ontario

Job Description

It’s an exciting time to work at Baylis Medical! We are a rapidly-growing global leader in the development, manufacturing and distribution of high-tech medical devices that improve the lives of people around the world.

Baylis Medical is a leading developer, manufacturer and supplier of high-technology medical devices for cardiology, radiology and spine products. Baylis Medical products are marketed in over 65 countries. Our goal is to conceive, develop, manufacture, and sell state-of-the-art medical products that will improve the lives of people around the world. To assist us in realizing our goal, Baylis Medical adheres to four main guiding principles: Technological Leadership, Employee Development, Customer Service and Corporate Social Responsibility.

Baylis is based out of Mississauga, Ontario and has offices in Montreal, the United States, the United Kingdom and Germany. The addition of a new state-of-the-art Innovation Centre in Mississauga will allow us to develop new technologies in the fields of cardiology, radiology and spine, while creating hundreds of new Mississauga-based jobs.


At Baylis, we are committed to four guiding principles: technological leadership, employee development, customer service and corporate social responsibility. We are looking for talented people who share our vision and values. Are you ready to join us?


Role Summary

Reporting to the VP of Research and Development, the Director, Project Management Office (PMO), is accountable for the project management function across the R&D and operational domains; providing leadership, delivery, and management of the PMO processes and the portfolio of projects. The PMO Manager is responsible for building, growing, and managing a team of project managers at all levels of experience.

The position will facilitate the yearly strategic planning and road mapping activities as well as manage the project prioritization, resource planning, and approval processes for the business, while playing a key role in enabling and leading the management of project realization change within the organization.

Not being afraid to roll up your sleeves, this position may also be responsible for directly managing mission critical projects or programs to meet business objectives, with particular emphasis on high-priority, complex and highly cross-functional initiatives.

This exciting role requires a candidate with a combination of deep knowledge, business acumen, risk management and executive-level perspective into the project realization processes, while transforming (in the short term) the organization into an agile project realization team.


Snapshot of Responsibilities

Generally, manages a portfolio of programs thru project / program managers that…

  • are comprised of multiple projects
  • are broad and complex in technical and business scope
  • are on the innovation forefront posing great technical risk
  • are critical to business growth from new/improved products
  • involve multiple functions/departments/sites/time zones
  • include deliverables cross multiple organizations
  • have aggressive schedules
  • have durations up to 24 months
  • need to comply with disparate / changing quality systems and product realization processes
  • involve large and diverse program teams
  • Requires obtaining deliverables from colleagues and indirect reports.
  • Occurs in a rapidly evolving business environment and culture, which has historically evolved from a small start up to a medium sized corporation.


Functional management for the PMO, including a team of project managers and technical project support staffers. Provides tools, process, and ways of working guidance for the department and organization.

Traditional line management duties and responsibilities such as coaching, performance reviews, development planning, succession planning, yearly AOP planning, hiring, etc.

Manages (thru others) multiple project / programs through cross site, cross functional and cross business project teams in the research, development and introduction of medical devices (electromechanical capital equipment and consumable/durable instrumentation).

Accountable for project or program performance defined in project charters, plans, budgets and schedules.

Creates and maintains consolidated resource capacity plans across multiple programs.

Facilitates yearly strategy and roadmap planning, to ensure business plans are met.

Communicates program status to stakeholders (directly or indirectly).

Identifies, communicates, avoids and mitigates business risks.

Provide centralized assistance for stakeholders such as planning; scheduling; estimating; costing; project accounting; risk assessment; requirements/needs analysis and related processes.

Ensure best practices and project management tools & processes are applied to address unique situations. Support the maintenance and use of project retrospectives.

Indirect management / coaching of staff assigned to programs from R&D and other outside functions (operations, technical publications, quality, process engineering, etc).


What you’ll bring to the team

Bachelor’s degree in Mechanical / Electrical / Systems Engineering, or combination of equivalent education and experience.

PMP or PgMP designation from PMI is required. 5+ years as a practicing PMP is required.

Minimum of 10 years of class II/III medical device Research and Development Project Management experience in an ISO13485/FDA QSR environment (or 15 years equivalent experience in another highly regulated industry.)

5+ years’ experience as formal people manager of Project Managers, including 5+ years’ experience managing a departmental AOP and budget. Experience managing staff groups of 10 plus FTE.

Deep understanding of Project Management Body of Knowledge “PMBOK” and lean project management tools. Experience recovering out of bounds projects is desirable.

3-5 years’ sub-contracts management experience, including negotiating T&C’s and development deliverables with vendors and OEMs during joint development.

Working knowledge of risk management for medical devices, ISO 14971.

Expert level knowledge of MS Office applications (MS Project, Visio, Word, Excel, PPT).

Working knowledge of Enterprise Resource Planning “ERP” and Product Lifecycle Data Management “PLDM” software / tools.

Strong influencing and negotiating skills. Able to diverge and subsequently converge large groups.

Strong communication and EQ abilities. Able to understand the audience and convey messages using correct channels and methods. Formal training in same is desirable.


Desired / Additional Skills:

Business Analysis certificate / training is a plus.

Solidworks, Pro-Engineer, Framemaker, JAMA, Asana, and other product development related software tools.

5+ years working as a product developer in a traditional engineering discipline.

LEAN product development experiences (Scrum, continuous delivery, etc.).

Project management experience from other industries (automotive, consumer, IT, defense).

Project management experience with various sized organizations. Large OEM experience is a definite plus.


What we have to offer

Opportunity for growth

Competitive salary and benefits

RRSP matching

Flexible start times

On site gym facility


Baylis Medical is an equal opportunity employer and encourages applications from all qualified individuals. Please inform us if you require any accommodations during the recruitment process.

While we thank all applicants, only those being considered for an interview will be contacted.