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Junior Project Administrator At Aecon Group

Location: Pitt Meadows, British Columbia

Job Description

Reporting to the Operations Manager, the Junior Project Administrator will be responsible for will be responsible for supporting the daily activities of the job site.
Key Responsibilities
  • Learn, interpret and applies organizational policies, rules and regulations
  • Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance
  • Handle invoices with respect to distribution to appropriate departments for approval
  • Establishes accounts with local suppliers for miscellaneous items for the site
  • May need to provide transportation to hospital for injured employees, making sure WSIB forms are completed at hospital and forwarded to Safety Department
  • Ensures and assists in the completion of accident reports
  • Establishes and dismantles site offices as required
  • Meets and greets all visitors in a positive friendly manner
  • Maintains an organized filing system on site
  • Performs other duties and responsibilities as required
Required Knowledge & Skills
  • At least 2 years’ experience as project administrator in a construction industry
  • Superior written and verbal communication skills (preparation and proofreading of documents)
  • Ability to show discretion with confidential and/or personal material
  • Ability to work well under pressure and meet deadlines with poise and confidence
  • Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.)
  • Ability to work independently as well as a member of a team
  • Professional interaction with all levels of staff within the organization from front line to senior executive
  • Exhibit a polite and professional manner at all times
  • Proficiency in MS Office (Word, Outlook, Excel and PowerPoint)