ABOUT US Aecon Group Inc. is Canada s largest, publicly traded construction and infrastructure development company. Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally. PURPOSE OF THE POSITION Reporting to the Vice President, Estimating & PMO, the Proposal Administrator will be assisting with sourcing tender opportunities while supporting the estimating team during tender preparation and submission, as well as coordinating related contract administration andprocurement functions for awarded projects.
this is a contract position for 12-14 months with a potential for extension. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Perform a wide variety of estimating related administrative functions: Tender Sourcing Prepare submission for RFI s, RFQ s, RFP s, Tender calls Administer Bonding / Security requirements for tendered and awarded projects Coordinate Insurance assessments and Certificates Appropriately distribute documentation upon project award Assist in procurement activities Maintain Project Sheets / Resumes / Company Experience data Substantial Performance / Completion administration Departmental reporting Departmental project file maintenance Mail / courier activities Maintain Owner specifications database Support Post Project Analysis and Project Reconciliation activities Invoice requisitions as required Presentations Support Project Tracking / Forecasting Notice of Projects submissions to Ministry of Labour Departmental SharePoint site maintenance Subcontractor Agreements Assist in accrual reporting for active projects Various project data analysis and reporting Collect and formulate key data relating to estimating performance Perform other duties and responsibilities as required KNOWLEDGE AND SKILLS Relevant post secondary education or 1-3 years related work experience Estimating experience in the construction industry an asset Strong computer skills MS Word, MS Excel, MS PowerPoint Sound computer skills MS Project, Visio, SharePoint, Acrobat Writer Strong communicator verbal and written Self motivated with effective multi-tasking skills Work well in a team environment Ability to work accurately under pressure Construction related experience an asset Valid driver s license