Responsible for accounting activities related to fixed assets, property ownership and leasing, according to professional practice and Club policies. Prepare reports, ensures accuracy and timeliness, and conducts account reconciliations on a periodic basis. May focus on one or more of the functional areas of Fixed Asset/Property and/or Lease/Rental aspects, but cross training is part of the role.
Duties related to Fixed Asset/Property:
Primarily responsible for recording the cost of newly-acquired fixed assets (both tangible and intangible), tracking existing fixed assets, recording depreciation and accounting for the disposition of fixed assets.
Prepares property tax filings and maintains current records of property tax invoices to ensure accuracy of accrual and that all payments have been made. Additionally, reviews property revaluations performed by the cities and towns to determine if the Club should take further action. For tangible property tax valuations, ensure agreement to amounts filed and pursues differences as necessary. Analyzes and prepares depreciation and fixed asset schedules.
Duties related to Lease/Tenant/Rental:
Responsible for maintenance of the leasing database, preparing schedule of monthly payments to the lessors for accounts payable, preparing schedules of payments from lessees for accounts receivable, verification of payments from lessees in accordance with the lease agreements. This includes lease, maintenance, common area and other charges as indicated in the lease documents. Manages, analyzes and audits tenant accounts to ensure they are billed correctly each month for all rental and additional charges per their lease and investigate and resolve all discrepancies. Develops ad-hoc reports as requested to assist in lease negotiations or as requested by management.
Analyzes and prepares tenant operating and real estate tax escalations for assigned properties’ monthly payment and annual true-up. Oversee Accounts Payable process for accuracy of amounts, timeliness and adherence to lease requirements. Coordinates with Accounts Payable staff to review invoices, adjustments and perform lessee reconciliations. Performs annual year-end reconciliation process – CAM, percentage rent, insurance utilities, sewer/trash, real estate taxes, etc. researches and assesses all vendor payments to ensure they are properly coded prior to payment. Presents formal revenue and expense variance explanations.
Develops reporting (periodic and forecasts), conducts analysis and make recommendations related to area of responsibility.
Ensures communication of and compliance with accounting policies and procedures for AAA Northeast and Subsidiaries (Club) as it relates to fixed asset and lease accounting. Ensures compliance with GAAP and related accounting practices, regulations, internal policies, and related professional practice. Ensures compliance with all lease terms related to all processes, including timeliness, fixed/variable payments/receipts, and related matters.
Prepares and records monthly journal entries and accruals for Club as necessary for fixed assets, leases, property taxes, and other areas as requested. Assists with annual budget preparation – compiles key assumptions and capital budget information, maintains lease level budgeting for all tenants, reviews and enters budget information into the accounting system, process estimates for miscellaneous income and specialty leasing.
Audits and ensures accuracy of various databases
Audit and prepare reconciliation of all accounts (i.e. work-order, etc.).
Challenges and understands financial information so that issues are resolved and financial results are properly recorded and presented.
Coordinates with internal and external auditors for reviews and year-end audit.
Performs variance analysis and timely reconciliation of general ledger accounts.
Associates in Finance or Accounting required, B.A.preferred. Three to five years' of related accounting experience required including, but not limited to, fixed asset and lease accounting. Must have complete familiarity with in-depth general ledger analysis, and maintain detailed and accurate records for multiple fixed asset projects. Ability to interpret and apply generally accepted accounting principles required. Must have strong relationship building skills, with the personal savvy to effectively interact with all levels of management. Must have the ability to work independently, taking initiative to solve problems and identify procedural enhancements as appropriate. Strong analytical skills, including attention to detail. Must be able to prepare detailed, written analyses of variances. Strong communication skills to effectively resolve discrepancies. Must be a team player. Must have demonstrated customer service focus. Complete familiarity with the Microsoft Office platform, with advanced application capability in worksheet design.
AAA Northeast is one of the largest and most innovative membership organizations in North America. It is a multi-business organization comprising more than 60 locations in a six-state area. We provide valuable roadside service to our 5.1 million members, as well as many specialized services such as Financial Services & Loans, Insurance, Travel, Discounts, Auto Glass, and Driver Training. AAA is a key advocate for issues impacting the traveling public, such as highway safety, road maintenance and related legislation. We have a unique organizational model and many of our businesses are the largest and most sought after in their industries. AAA Northeast employees help and serve as a way of life. Through a 100-year legacy of service stewardship, our employees make valuable contributions to our workplace and the community that surrounds us. In order to continue our mission, our organization is expanding and we need talented people to work alongside us in creating our next 100 years.